Standard Reimbursements

The forms on this page are to be used if you personally, or a department at SU, need to be reimbursed for expenses. These expenses should be related to an activity or event being funded in whole or in part by the GSO. You should have already completed an Expense Pre-Approval Form, received approval and purchased within the approved expenditures.

NOTE: this is NOT the form for GSO travel grant reimbursements. To access that form, please visit the page here.

If you haven’t, speak to the GSO Comptroller immediately.

Direct Deposit Information

Students are required to set up direct deposit through MySlice to receive reimbursements directly to their bank accounts. 

Please visit the Syracuse University website here to learn more on how you can set this up for yourself.

Reimbursement Procedure

Given the pandemic, you can submit all receipts and forms electronically in one email to

We will not require you to submit any forms in person, although you can feel free to do so according to the process below, as we will be checking our mailbox regularly.

To submit in person:

Gather together all your original receipts. Any receipts which are not already on 8.5″ x 11″ sheets of paper should be stapled to sheets of paper before submission to ensure nothing is comes loose and gets lost. Multiple receipts per sheet is acceptable, but only attach receipts to one side of a page. Once you have your documentation together, follow these steps:

  1. Fill out, print and sign the Request for Payment form found here.
  2. Fill out and print the Employee Expense Reimbursement Request form. In the “Business Purpose of Reimbursement” block, you only need to fill in multiple lines if the reasons for the purchases were different. Otherwise, just use one line will suffice. All white boxes are required. Advisors, department chairs, or department secretaries can sign as your supervisors.
  3. Finally, take your printed forms and original receipts, put them all in one envelope, and submit it to the GSO. The GSO mailbox is in 304 Lyman Hall (Graduate School), or you can drop it off at the office during our office hours in 303 Lyman Hall.

We will contact you if we have any questions or require more information. Expect to be reimbursed in 4-6 weeks from the date you drop off all your paperwork. Please contact us if you have not been paid 6 weeks after submission. If you have any questions contact the GSO Comptroller.