Reimbursements for Student Organizations

The forms on this page are to be used if you personally, or a department at SU, need to be reimbursed for expenses. These expenses should be related to an activity or event being funded in whole or in part by the GSO. You should have already completed an Expense Pre-Approval Form, received approval and purchased within the approved expenditures. If you haven’t, speak to the GSO Comptroller immediately. NOTE: this is NOT the form for GSO travel grant reimbursements. To access that form, please visit the page here.

Reimbursement Procedure

To submit reimbursement materials:

  1. Fill out, print and sign the Request for Payment form found here. Save a copy of the PDF and send it to the GSO Comptroller (gsocomp@syr.edu), along with photos of the receipts for all purchases and proof the event occurred (a flyer, an email, a guest list, etc). Note: For most groups, this is the only step you need to complete.
  2. If the reimbursement is going to an employee: Please fill out the Employee Expense Reimbursement Request form. In the “Business Purpose of Reimbursement” block, please fill in each receipt individually. All white boxes are required. Advisors, department chairs, or department secretaries can sign as your supervisors.
  3. If you are submitting in-person: Take your printed forms and original receipts, put them all in one envelope, and submit it to the GSO. The GSO mailbox is in 304 Lyman Hall (Graduate School), or you can drop it off at the office during our office hours in 303 Lyman Hall.

We will contact you if we have any questions or require more information. Expect to be reimbursed in 2-6 weeks from the date you drop off all your paperwork. Please contact us if you have not been paid 6 weeks after submission. If you have any questions, contact the GSO Comptroller.

If you are submitting in person: any receipts which are not already on 8.5″ x 11″ sheets of paper should be stapled to sheets of paper before submission to ensure nothing is comes loose and gets lost. Multiple receipts per sheet is acceptable, but only attach receipts to one side of a page. Note: sending in receipts via email is preferred. We will not require you to submit any forms in person, although you can feel free to do so according to the process below, as we will be checking our mailbox regularly.

Please submit all receipts and forms electronically in one email to gsocomp@syr.edu.

Direct Deposit Information

Students are required to set up direct deposit through MySlice to receive reimbursements directly to their bank accounts. 

Please visit the Syracuse University website here to learn more on how you can set this up for yourself.