Reimbursements for Student Organizations

The forms on this page are to be used if you personally, or a department at SU, need to be reimbursed for expenses. These expenses should be related to an activity or event being funded in whole or in part by the GSO. You should have already completed an Expense Pre-Approval Form, received approval and purchased within the approved expenditures. If you haven’t, speak to the GSO Comptroller immediately.

Note 1: This is NOT the GSO travel grant reimbursements form. To access that form, visit here.

Note 2: If you are looking to invite a speaker, the GSO recommends going through a department at SU. Eliminating the burden on the student. Additionally, the reimbursement process for the invited speaker may be facilitated by using an SU department as the latter is familiar with such payments.

Reimbursement Procedure

To submit reimbursement materials:

  1. Fill out, print and sign the Request for Payment form here. Save a copy of the PDF and send it to the GSO Comptroller (, along with photos of the receipts for all purchases and proof the event occurred (a flyer, an email, a guest list, etc). Note: For most groups, this is the only step you need to complete.
  2. All white boxes are required. Advisors, department chairs, or department secretaries can sign as your supervisors.

We will contact you if we have any questions or require more information. Expect to be reimbursed within 2-6 weeks from the date you drop off all your paperwork. Please contact us if you have not been paid 6 weeks after submission. If you have any questions, contact the comptroller.

If you are submitting in person: Receipts which are not already on 8.5″ x 11″ sheets of paper should be stapled to sheets of paper before submission to alleviate misplacement. Multiple receipts per sheet is acceptable, but only attach receipts to one side.

Note: Sending in receipts via email is preferred. We will not require you to submit any forms in person, feel free to do so according to the process below, as we will be checking our mailbox regularly.

Please submit all receipts and forms electronically in one email to

Direct Deposit Information

Students are required to set up direct deposit through MySlice to receive reimbursements directly to their bank accounts. 

Please visit the Syracuse University website here to learn more.