Payment for Outside Vendors

Purpose

The forms on this page are to be used if your organization needs to pay an outside (non-SU) vendor in connection with an activity or event being funded in whole or in part by the GSO. You should have already completed an Expense Pre-Approval Form; if you haven’t, speak to the GSO Comptroller immediately.

Procedure

Before proceeding, talk to the GSO Comptroller directly to ensure the GSO can pay for the services or items you are buying! The GSO must follow University financial regulations and policies which often restrict what can and cannot be paid for directly. You must get express clearance from the GSO before getting a direct payment through this page! It is possible the University already has a relationship with this vendor; if that is the case, this procedure may differ, as the GSO Comptroller will advise you.

  1. Obtain an invoice from the vendor. If the vendor cannot provide an invoice, discuss your options with the GSO Comptroller before proceeding.
  2. Have the vendor complete this W-9 form.
  3. Fill out and submit the Request for Payment form on this page.
  4. Take the invoice and W-9 form, put them in one envelope, and submit it to the GSO. The GSO mailbox is in Bowne 207, or you can drop it off at the office, Bowne 216.

We will contact you if we have any questions. If you have any questions contact the GSO Comptroller.